I did this about three years ago. I took the Charms spreadsheet template and just deleted all the sections that I did not need. It is shared with the rest of the staff as editors including the MS directors. I had not thought of making a hard copy, but I will say that I have a flash drive with all of our PDF/E-Print purchases on it. That flash drive has a lanyard and it hangs in the library next to our copier. Maybe that's a way to keep it from disappearing?