They're effectively acting as a part time employee. Your HBD needs to be team-teaching that third band with you and actively present in every single rehearsal, just like you are in theirs. You should be working with the third band TOGETHER, taking turns on the podium on a daily basis if not a song-by-song one.
Yes, there's a lot of administrative work to be done as a program leader. But not 3 hours worth of work to do DAILY before you even consider they have a 1.5 hour conference period every day to do these tasks in as well.
And before people complain that I "just don't know" - I've been a head director at 4A/5A schools for fifteen years. Your HBD needs to start pulling their weight before you ask for another person. They're already undertasked.
If your HBD is in charge of T-TESS evaluations for your music teachers at all feeders including elementary in all music programs and needs to observe other classes/campuses, that MIGHT justify their lack of usage. I doubt it, however.
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