At first, I had finance staff forwarding every invoice to a central email, but that just created a backlog. Then I stumbled on a blog post while searching for remote‑friendly fraud defenses here which lays out practical steps like embedding validation scripts in your email parser and setting up auto‑alerts for vendor data changes. It describes real cases where subtle tweaks in invoice headers gave fraudsters the edge. We adapted those recommendations to our cloud invoicing system—now any mismatch triggers a Slack alert—so approvals flow smoothly and suspicious invoices are quarantined before they hit our payment batch.