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Planning a Spring Trip

Posted by hey on 9/22/2025, 1:45 pm

Looking at going on a spring trip and this is my first time planning one. I want to go through a travel company.

How do I figure out the cost per student when I don’t know how many students will actually attend??

Re: Planning a Spring Trip

Posted by Richard Thomas on 10/5/2025, 12:31 am, in reply to "Planning a Spring Trip"

I retired from band directing recently and am now a travel planner for band groups (and family vacations, also!) I self-booked most of my own band trips in my career and have a travel niche where I do the bulk of your planning and logistics for you (including most forms you would need for your students and parents), but not all the way up the level of a large travel company (so less costs per traveler 😁

. I'm pretty good at it, if I do say so myself! (Grin!) Feel free to reach out to me at rsthomas1219@gmail.com and I'd be happy to share some ideas and numbers with you!

Re: Planning a Spring Trip

Posted by Disney bound on 9/23/2025, 12:15 pm, in reply to "Planning a Spring Trip"

Troubadour Consultants.
John and Amber Mize are the best. I've done multiple trips with them since 2011. Never had any issues and always had great trips with kids.

Re: Planning a Spring Trip

Posted by I use on 9/22/2025, 4:44 pm, in reply to "Planning a Spring Trip"

CCIS Travel. Great customer service. Martin England is the rep here in Texas. martin at ccistravel.com

Re: Planning a Spring Trip

Posted by Here on 9/22/2025, 3:27 pm, in reply to "Planning a Spring Trip"

The travel company will tell you what it is per person. Give them your best guesstimate of numbers. It doesn't have to be exact.

Re: Planning a Spring Trip

Posted by Seveal on 9/22/2025, 2:53 pm, in reply to "Planning a Spring Trip"

Several good companies to help you with this. I use Unique Travels and have used Kaleidoscope Adventures in the past as well. Contact someone at a company you might be interested in using and they can help give you the best answers. They are the pros!

Re: Planning a Spring Trip

Posted by Me on 9/22/2025, 2:13 pm, in reply to "Planning a Spring Trip"

You need to have a "minimum number" cost. If you need to have say 45 kids go to have a viable ensemble, take the total amount of all hotel/travel/meals/entries and divide by 45.

Re: Planning a Spring Trip

Posted by Bando on 9/22/2025, 2:12 pm, in reply to "Planning a Spring Trip"

Contact John DeCrotie at Group Travel Consultants.
Awesome guy to work with. He can explain everything you need to know about band trips.

www.grouptravelconsultants.com

Re: Planning a Spring Trip

Posted by Guy on 9/30/2025, 10:36 am, in reply to "Re: Planning a Spring Trip"

Academic Travel services, Greg does a fantastic job! Been traveling with them for over 20 years now.

gshipley@academictravel.com

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