Band Budget Request for 2019-2020 School Year
This is a request for permanent changes to how the band monies are budgeted and distributed. This budget proposal is done in a way to keep the band participating in all the events and contests we are expected to participate in. In years past we have had to move money from one budget line to another in order to satisfy financial obligations such as UIL contests, paying lesson teachers, repairing instruments, and purchasing new equipment that is needed. Each line item, when available, will show the previous amounts each year.
Contracted Services Request $18,900 Previous amounts: $10,150 (18-19), $12,500 (17-18),
This budget line item is used for instrument repairs, hiring lesson teachers, hiring accompanists for solo and ensemble, and hiring clinicians to come in and work the bands.
Summer Repair - $7,000 Used to clean and flush instruments that are used each year. This amount would put instruments on a two-year rotation where we send approximately half of the instruments used each year for cleaning, flushing, and fixing any problems with the instruments. If we sent every instrument used by every student it would cost over $15,000 per year, hence the desire to do a two year rotation.
Monthly Repair - $6,300 Starting in September, going through May, this amount is for monthly repairs that are needed as instruments are used. Typically speaking we will have anywhere between 6-10 instruments each month that have wear and tear such as pads falling out, soldering coming apart, and other wear-and-tear repairs that are not related to students misusing the instruments. Students who damage instruments are responsible for paying for those repairs themselves.
Clinicians $1,000 - These are people that we hire to come in and give working advice to the band as we prepare for UIL at both the high school and the junior high bands. The average rate of pay is $200 We are budgeting for one clinician during marching season for the high school, and two clinicians to work each for the junior high and high school bands each during the spring.
Lessons $3,600 - We hire Ms. Sherri Sullivan to come in and teach lessons on both Oboe and Bassoon to 4-5 students each year. Each lesson is $25 per student plus $30 travel each Monday we have lessons. We hire Ms. Sullivan for 20 total lessons over the school year.
Solo and Ensemble Accompanists - $1,000 This is for hiring two pianists to accompany our students for solo and ensemble. We pay $30 per student for four practice sessions as well as performance at UIL Solo and Ensemble. For the Spring 2019 we had 31 students compete on solos.
Band Supplies Request $7,000 Previous Amounts: $8,000 (18-19), $8,000 (17-18)
This budget line is used for purchasing of consumable supplies for the band such as reeds, sticks, valve oil, office supplies, as well as music for our various contests.
Capital Improvement Request $20,000 Previous amounts $24,000 (18-19), $24,000 (17-18)
Given the two previous years of increases for instrument purchases we are willing to lower this amount in order to increase other budget line items. We will spend approximately $12,000 on instruments for the high school, $6,000 on instruments for the junior high, and $2,000 for beginner level instruments or instruments used across all campuses.
Student Travel Request $9,000 Previous amounts: $5500 (18-19), $3500 (17-18)
This line item is where we are asking for the biggest increase. We are competing in the same number of contests as previous years, however with a bigger band program and more students participating the amount it takes to travel costs more. Additionally there are events that weve had to transfer money from other accounts in previous years thus reducing resources available for other things. Amounts are approximate.
Football Game Meals - $1155. We feed approximately 70 students every away football game we go to. We take a count as to who needs a meal each week and order them from the cafeteria. It costs $2.75 per student meal. With an average of six away games we need approximately 420 meals. Not every student requests a meal, we only order for those students who ask for one.
Marching Contests Meals - $1,000. When we compete at marching contests in the fall we feed the students after we perform. We participate in four contests each year, a Pre-UIL, UIL contest, NAMMB, and Area every other year. We budget approximately $250 per meal for 120 students, directors, and parent chaperones.
All-Region Audition Meals - $450 When students audition for all region, both at the junior high and high school levels, we typically travel during meal times. This will cover meals for 30 JH students and 50 HS students who audition for the all-region band.
All-Region Clinic and Contest Meals - $500 For the students who make the all-region bands, we travel during meal times. 5 total meals (Friday Lunch and Dinner, and all three meals on Saturday). We will budget for 10 students from each band, the average number of students who make the band each year.
Area Auditions Meals $100 For students who make area, when we travel we provide one meal. Weve averaged 10 students each year. Amount is for students and director meals.
All-State $500 For the past two years weve had two students make the all-state band. Given this trend we are requesting the amount needed to travel to San Antonio, house, and feed the students who are selected for the all-state band.
Solo and Ensemble Meals $250 This amount would cover the lunch meal for approximately 60-70 students for when they compete in the UIL Solo and Ensemble contest, usually held in February.
Concert Season Contest Meals - $1,000. We take four bands to UIL concert and Sight Reading contest and we travel during meal times. This is amount would cover $250 per group (average 50 students per group) for four groups competing.
State Solo and Ensemble $4500 This contest happens in Pflugerville at the end of the school year and requires an overnight stay as well as charter bus transportation. We typically partner with the Choir to split costs. We usually take between 20-30 students from the band and majorettes. Amount would cover hotel, charter bus, and meals for students and directors.
Staff Travel and Dues Request $3,000 - Previous: $1700 (18-19) $1700 (17-18)
We pay for professional memberships from this account that are required for us to have in order for students to compete in Solo and Ensemble, UIL Marching, UIL Concert and Sight Reading, and ATSSB All-Region Band contest, and the NAMMB marching contest. Additionally we use this budget line for the Texas Music Educators Association clinic and convention which is partnered with the All-State band process. The TMEA clinic and convention is the only music-specific convention the band staff attends for the purposes of our professional development.
TMEA Membership $110 for each staff member
ATSSB Membership - $60 for each staff member
NAMMB Membership - $15 for each staff member
TMEA Hotels - $1600 (two rooms, split by four staff members)
TMEA Meals - $640 ($160 per director)
Band Fees and Dues Request $6,700 - Previous: $5800 (18-19), $5883 (17-18)
This account is where we pay contest entry fees for the various contests and competitions that we participate in on an annual basis.
Pre-UIL Marching Contest - $350
UIL Marching Contest - $300
NAMMB Marching Contest - $300
Area Marching Contest (Every other year) - $300
All-Region Entries (for both HS and JH) - $800 (30 JH students and 50 HS students @$10 a student)
Area Band Entries - $200 (10 students @$20 a student)
Twirling Solo and Ensemble Entry - $250
Solo and Ensemble Entries - $1400 (Varies per year and number of students participating)
Concert and Sight Reading Contest - $1900 4 Bands participate at $475 per band (7th grade, 8th grade, HS JV Band, HS Varsity Band)
OPS/Honor Band Entries - $500 a year. OPS stands for Outstand Performance Series entry, a contest hosted by the Association of Texas Small School Bands and is done digitally. Honor band is the concert band version of the state marching band process and is also done digitally. We submit recordings that are judged remotely.
State Solo and Ensemble entries - $350 Entry fee for state solo and ensemble.
Band Awards Request $1520 Previous: $840 (18-19), $
This line item is where we purchase letterman jackets for students who earn them. We average 20 students per year who earn a letterman jacket and the school pays $76 per letterman.