Link: File Cabinets
I am pretty organized when it comes to my library, but it takes a bit to figure it out.
I have it first, divided into categories that have a two-letter prefix on the number.
CM - Concert March
CB - General Concert Band (non-UIL)
CU - UIL List Music
CX - Holiday Music
CF - Feature songs (songs that feature a soloist or a section)
SR - Sight Reading
JB - Jazz Band
MM - Small size Marches
MB - Marching Band
In each of those categories, I use a three-digit number to list the piece. For example, the stand tune "Cake by the Ocean" that we played this year was just input into the library as MB463.
I've seen it done where each piece is just numbered without any categories too - that may work better for you, but I couldn't stand it.
Any song on the UIL list gets the UIL number attached to it in the Charms entry. Any time I perform a song at a concert, I add that to the performance notes.
If you get more than 999 songs in a category, it's time to purge some of that stuff out anyways. My current school has been open for almost a hundred years and I have currently 1,385 pieces in the library. While I could go through and purge a bunch of it since it's pop tunes from the 1960s and 1970s, the difficulty level to remove anything from inventory in this district is enormous.
With Sight Reading, put the first digit of the 3-number code the level of the piece. 101/201/301, rather than just numbering in order. There are only about twenty pieces in each sight reading list - you won't run out of numbers for a long while. You can't do this for UIL music because every category of the PML has more than a hundred pieces.
Write the UIL class on the outside of the folder for your UIL list music. If it's in multiple classes (play less of it for a lower UIL piece) put all of them, highest first.
Make sure you get publishers and arrangers if applicable.
Don't try to keep it alphabetical. It's a waste of time and results in you needing to re-number the entire library every time you buy a new piece.
As you catalog, go through and make sure you have a skeleton set (one of each part) on the top of each folder as you put it away, with the score. I of course am in no way advocating having a set ready to make copies from.
Keep scores in the folders. Don't pull them and put them somewhere else.
Keep your kids AND STUDENTS out of the library until you've got it reorganized. Students have a tendency to just "stick" a part in a box/folder
rather than make sure it gets put away properly. The last two times I've reorganized a library, I actually pulled the entire library out into the band hall, separated it out part by part, piece by piece, alphabetically, then categorized and organized. It took weeks, but I've worked at schools with decades of library to go through.
Finally, have a printed copy of your library list IN your library AT ALL TIMES. Update it annually when you enter new selections. You don't want to have to keep going back to your computer to find your music.
Oh, and one more thing: Get yourself a couple of lateral file cabinets (link below) for your S&E music and for your method books. They are amazing, and really don't take up as much space as you would think. If your campus has been open a while, you probably have a few floating around the building that aren't being used - snap 'em up. Make sure you get legal sized, since these are big enough to fit all the oversized music we get for S&E.
: Any tips on organizing a music library? Or
: different strategies for this? Currently,
: the music library is in shambles and I need
: to reorganize pretty much everything.
Link: File Cabinets